Event Planning Toolkit

If you’re hosting an event at the Hawaii Convention Center, below are some of our guidelines, forms and other resources to help get you started. Once your event has been licensed, an Event Manager will be assigned to you and will help ensure that your program runs seamlessly from start to finish. Should you have any questions, we invite you to contact one of our dedicated Event Managers directly to learn more or email eventinfo@hccasm.com.

Quick Links

Event Planning and Sales Policies

Equipment and Services Price List

Sales & Booking Forms

Food & Beverage Menus

Onsite Services & Order Forms

Contract Service Providers & Order Forms

Additional Resources/Sustainability

EVENT PLANNING AND SALES POLICIES

(Client must review these documents prior to signing our License Agreement)

Client Health & Safety Plan
Event Planner’s Handbook
Emergency Preparedness Plan
General Policies, Rules & Regulations

Equipment and Services Pricing

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Equipment Rental & Building Displays Handbook
Equipment Rental & Services Price List (Updated 2/15/2023)

Sales and Booking Forms

Booking Policy
Credit Application
Insurance (COI) Requirements
Facility Use Application

Food and Beverage

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Catering Menu
Chef’s Station Program

Onsite Services & Order Forms

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Audio Visual Services pricing
Business Center Services
Email: HCCBusinessCenter@hccasm.com
NOTE: Shipments delivered to the Business Center without prior notice will incur an additional shipping surcharge.
Drone Policy
Fire Watch
First Aid
Floor Plans & Specs
Floral Arrangement Form
Dock Reservation Form
Magnetometer Rental
Nursing Pod
Plant Rental Order Form
Plumbing Request Form
Scooter Rental
Security Services
Telecommunications Order Form (Association)
Telecommunications Order Form (Exhibitor)

Contract Service Providers & Order Forms

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Exclusive Services & Providers
Electrical Providers
Internet & Data Services
Wi-Fi Services
Rigging Order Form
Approved Security Providers

Additional Resources/Sustainability

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Accessibility Brochure
Event Recycling Guide
Sustainability Program
Style Guide (Client Version)
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