Hawaii Convention Center Blog

Where Business and Aloha Meet

Event Planning Toolkit

If you’re hosting an event at the Hawaii Convention Center, below are some of our guidelines, forms and other resources to help get you started. Once your event has been licensed, an Event Manager will be assigned to you and will help ensure that your program runs seamlessly from start to finish. Should you have any questions, we invite you to contact one of our dedicated Event Managers directly to learn more or email info@hccasm.com.

Quick Links

Event Planning and Sales Policies

Equipment and Services Price List

Sales & Booking Forms

Food & Beverage

Onsite Services & Order Forms

Contract Service Providers & Order Forms

Additional Resources/Sustainability

EVENT PLANNING AND SALES POLICIES

(Client must review these documents prior to signing our License Agreement)

Event Planner's Handbook — Event Planner’s Handbook

Event Planner's Deadlines — Event Planner’s Deadlines

General Policies — General Policies, Rules & Regulations

Emergency Preparedness Plan

Equipment and Services Pricing

Equipment Rental Handbook — Equipment Rental & Building Displays Handbook

Equipment and Services Price List — Equipment Rental & Services Price List

Building Displays and Indoor Advertising Handbook — Building Advertising (Licensed Events)

Sales and Booking Forms

Booking Policy

Credit Card Application — Credit Application

Insurance Requirements — Insurance (COI) Requirements

Facility Use Application Form — Facility Use Application

Fighting and Grappling Events SOPs — Fighting & Grappling Events SOPs

Procedures for External Lift Operators

Public/Gated Events w/Vendors Policy

Sales Brochure — Sales Kit

Thumbnail of Fact Sheet — Sales Fact Sheet

New Security Requirements for Public Shows (Magnetometer)

Food and Beverage

Catering Menu 2026 — Catering Menu

Concessions Menu — Restaurants and Cafes Menu

Outside Food & Beverage Policy — Outside F&B Policy

Outside Food and Beverage Vendor FAQs — Vendor FAQs

Onsite Services & Order Forms

Audio Visual Services — Audio Visual Services pricing (Projection)

Business Center information. Due to our 2-year renovation, HCC Business Center is currently closed. Reopening in 2028. — Due to our 2-year renovation, HCC Business Center is currently closed. Reopening in 2028.

Shipments delivered to the Business Center without prior notice will incur an additional shipping surcharge. — Email: HCCBusinessCenter@hccasm.com
NOTE: Shipments delivered to the Business Center without prior notice will incur an additional shipping surcharge.

Drone Policy

Exhibitor Audio Visual Form — Exhibitor AV Order Form (Projection)

Fire Watch Requirements — Fire Watch

First Aid policy — First Aid

Floor Plans — Floor Plans & Specs

Floral Arrangement form — Floral Arrangement Form

Loading Dock Reservation Form

Magnetometer rental information — Magnetometer Rental

Nursing Pod information — Nursing Pod

Plant Rental form — Exhibitor Plant Rental
Order Form

Plumbing request form — Plumbing Request Form

Security Services at Hawaii Convention Center — HCC Security Services

Telecommunications order form — Telecommunications Order Form

Contract Service Providers & Order Forms

Exclusive Services & Providers

Electrical Providers

Internet Ordering Guide

Approved Security Providers

Additional Resources/Sustainability

Accessibility Brochure

Event Recycling Guide

Sustainability Program

Weddings brochure — Weddings @ HCC

Style Guide

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