Event Planning Toolkit

If you’re hosting an event at the Hawaii Convention Center, below are some of our guidelines, forms and other resources to help get you started. Once your event has been licensed, an Event Manager will be assigned to you and will help ensure that your program runs seamlessly from start to finish. Should you have any questions, we invite you to contact one of our dedicated Event Managers directly to learn more or email eventinfo@hccasm.com.

EVENT PLANNING AND SALES POLICIES

(Client must review these documents prior to signing our License Agreement)

Client Reopening Plan
Event Planner’s Handbook
Emergency Preparedness Plan
General Policies, Rules & Regulations
Licensee Event Operations Plan – Please complete this form and return to your Event Manager no less than 30 days prior to your Event

Equipment and Building Displays Handbook: Browse through our available equipment that you can rent, plus options for displaying signs within the facility.

Equipment Rental & Building Displays Handbook
Equipment Rental & Services Price List

Sales and Booking Forms

Booking Policy
Credit Application
Insurance (COI) Requirements
Facility Use Application

Food and Beverage

Food & Beverage Brochure
Standard Banquet Menus

Onsite Services & Order Forms

Audio Visual Services
Business Center Services
Shipping
Drone Policy
Fire Watch
First Aid
Floor Plans & Specs
Floral Arrangement Form
Dock Reservation Form
Magnetometer Rental
Nursing Pod
Plant Rental Order Form
Plumbing Request Form
Scooter Rental
Security Services
Telecommunications Order Form (Association)
Telecommunications Order Form (Exhibitor)

Contract Service Providers & Order Forms

Exclusive Services & Providers
Electrical Providers
Internet & Data Services
Wireless Services
Rigging Order Form
Security Providers

Additional Resources

Accessibility Brochure
Event Recycling Guide
Sustainability Program
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