Exhibitor Toolkit

For Exhibitors participating in an event at the Hawaii Convention Center, below are some of our guidelines, forms and other resources to help get you started. Should you have any questions, we invite you to contact one of our dedicated Event Managers directly to learn more or email info@hccasm.com.

For a full list of our Event Planning forms, please visit our Event Planning Toolkit.


Event Planner’s Handbook
Event Planner’s Deadlines
Emergency Preparedness Plan
General Policies, Rules & Regulations
Client Health & Safety Plan

Equipment and Services Pricing

Equipment Rental & Services Price List
Equipment Rental &
Building Displays Handbook
Building Advertising (Licensed Events)

Sales and Booking Forms

Booking Policy
Credit Application
Insurance (COI) Requirements
Facility Use Application
Fighting & Grappling Events SOPs

Food & Beverage

Outside F&B Policy
F&B Brochure
Catering Menu
Chef’s Station
Corkage & F&B Sponsorships Guide
F&B Sampling Guide

Onsite Services & Order Forms

Audio Visual Services Pricing
Business Center Service Menu
HCCBusinessCenter@hccasm.com NOTE: Shipments delivered to the Business Center without prior notice will incur an additional shipping surcharge. 
Drone Policy
Exhibitor AV Order Form
Fire Watch
First Aid Requirements
Floor Plans & Specs
Floral Arrangement Form
Loading Dock Reservation Form
Magnetometer Rental
Nursing Pod
Exhibitor Plant Rental
Order Form
Plumbing Request Form
For Scooter Rental, Email: HCCBusinessCenter@hccasm.com
HCC Event Security Services
Order Form

Contract Service Providers & Order Forms

Exclusive Services & Providers
Electrical Providers
Internet Ordering Guide
Approved Security Providers

Additional Resources/Sustainability

Event Recycling Guide
Sustainability Program
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